Secretary to the Board

Betknowmore UK is looking for a Secretary to its board of trustees.

Duties of our Secretary

The role of the Secretary is to support the chair by ensuring the board functions smoothly. The secretary may carry out their duties directly or delegate them to a member of staff and ensure that they have been carried out.

In addition to the general responsibilities of a trustee, duties of the secretary are as follows:

  • Preparing agendas in consultation with the chair and chief executive, and circulating them and any supporting papers in good time
  • Making all the arrangements for meetings (booking the room, arranging for equipment and refreshments, organising facilities for those with special needs, etc)
  • Receiving agenda items from other trustees/staff
  • Checking that a quorum is present
  • Taking minutes (or being responsible for them being taken) and circulating draft minutes to all trustees
  • Ensuring that the minutes are signed by the chair once they have been approved
  • Checking that trustees and staff have carried out actions agreed at a previous meeting
  • Circulating agendas and minutes of the annual general meeting and any special or extraordinary general meetings (where required)
  • In organisations that are companies, fulfilling the functions of a company secretary if these responsibilities have not been delegated to a member of staff
  • Sitting on appraisal, recruitment and disciplinary panels as required Safeguarding
  • All Trustees should ensure that they are aware of their safeguarding responsibilities and take responsibility for promoting and safeguarding the welfare of vulnerable adults and young people. This will include completing a Standard DBS check.

Person specification

  • In addition to the person specification for a trustee, the Secretary should have the following qualities:

Organisational ability

  • Knowledge or experience of business and committee procedures
  • Minute-taking experience, if this is not being delegated to staff
  • A commitment to Nolan’s seven principles of public life: selflessness, integrity, objectivity, accountability, openness, honesty and leadership. Candidates should not have an existing or previous connection to the gambling industry or derive an income through gambling services and activities.
Remote meetings via a digital service may be organised as alternative to face-to-face meeting.
Closing date / time
July 5, 2021 12:00 PM
Contract type
3-year term
job pack
Recruitment Timetable
Equal Opportunities Monitoring Form
Equality & Diversity Policy
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